- Language used: the language used by the sender should be known (understood) by the recipient so that communication can take place
- Poor Listening: the effectiveness of communication will depend on the willingness of the recipient to listen keenly
- Negative Attitude: Attitude refers to the feelings of the communicating parties towards each other. It is important that there exists a mutual feeling of trust and respect
between the parties.
- Poor Timing: poor timing leads to breakdown in communication , therefore for effective communication to take place the message must be sent and received at an
appropriate time,
- Wrong medium: the medium used to
communicate must be appropriate for the message being
conveyed.
- Emotional responses: emotional responses such as those resulting from hunger or excitement may lead to distortion of message.
- Ambiguities: it occurs when the sender express in a manner which leads to wrong interpretation.
- Noise: it refers to any disturbing sounds which interfere with concentration or listening ability of the recipient